12th International Ottawa Conference on Clinical Competence
Marriott Marquis Hotel
New York, NY
May 20-24, 2006
 
AN INVITATION TO EXHIBIT
You are cordially invited to exhibit at the 12th International Ottawa Conference on Clinical Competence at the Marriott Marquis Hotel in New York City, May 20-24, 2006. The conference is a bi-annual event that rotates between different venues around the world, and this is the first time in its 24 year history that the program will be held in New York. 
 
This year’s theme is “Charting New Courses in Clinical Competence”.  Exhibits are scheduled for May 22-23, 2006, and we encourage you to participate as an exhibitor at this exciting event.
 
Listed below are all the things you need to know about the conference.
 
Attendee Demographics
The conference draws approximately 1000 attendees from all over the world; approximately 50% are from the USA and Canada, 30% from Europe, 15% from Asia/Asia Pacific, 5% from South America.  Eighty percent of the attendees are physicians or Ph.D.’s.
 
All attendees are involved in medical education, most of them as directors of clinical competence programs in medical schools, other health-related educational programs, or hospitals.  They purchase medical diagnostic equipment, computer hardware and software, mechanical simulators, textbooks, and other teaching materials.
 
The attendees represent all medical areas--internal medicine, surgery, pediatrics, neurology, urology, medical education, and geriatrics, to name just a few.
 
Why Should You Exhibit?
At the 12th International Ottawa Conference, under one roof at one time, you will find the most influential people in the world involved in teaching and assessing clinical competence. These are the decision makers in the field.  If you have a new and/or relevant product or service, this is the time and place to present it to this illustrious group of medical professionals. To help with booth traffic, we have staged the poster sessions, scheduled all breaks along with the Monday and Tuesday luncheons in the same area.
 
Exhibitor Categories
There are two types of exhibiting entities: the Commercial Exhibitor and the Educational Exhibitor.
 
Educational Exhibitor – the Educational Exhibitor represents a college, university and/or non-profit entity anywhere in the world.  They must have an accredited and/or a recognized program in clinical competence
 
Commercial Exhibitor – the Commercial Exhibitor are all others not covered by the Educational Exhibitor category.  Companies and Associations with products or services that have relevance to clinical competence are considered Commercial Exhibitors.
 
Conference Bag Insert – This sponsorship is available to exhibitors only.  Approximately 1,000 copies must be provided by the commercial supporter.  Inserts may be single or double-sided, and must be 8 ½” x 11” or smaller.  The paper may be any weight.  Final number of copies to include will be determined by April 1, 2006.
 
Booth Configuration, Inclusions and Fees
The booth configuration will be a 10’x10’ carpeted area and will consist of an 8’ high drape on the backside of the booth with 3’ high side rails and a booth identification sign.  Exhibitors will be listed on the Ottawa Conference website and be listed in the final program/abstract book.  Two sets of mailing lists will be supplied to exhibitors for the purpose.  All booths must be within IAEM (International Association of Exposition Managers) guidelines and cannot be any taller than 10 feet because of limited of the hotel’s limited ceiling height in the Westside Ballroom.
 
Booth Fees
• Commercial Exhibitors - $1,700.00
• Educational Exhibitors - $750.00
• Conference Bag Insert - $1,000.00
 
Show Hours
 
Move In / Installation
• Sunday, May 21, 2006   10:00am – 4:00pm
 
Exhibits Open
• Monday, May 22, 2006 10:00am – 4:00pm
• Tuesday, May 23, 2006 9:30am – 3:00pm
 
Move Out / Dismantle
• Tuesday, May 23, 2006 3:00pm – 10:00pm
 
* Hours are subject to change.  Exhibitors will be notified in writing if any
   changes are made to the existing schedule.
 
Show Location
The Westside Ballroom
Marriott Marquis Hotel
New York, NY
PAYMENT:
50% of the rental fee must accompany the contract. The balance will be due on February 1,2006. Checks should be made payable to “S&A Event Services” c/o OTTAWA in US funds drawn on a US bank. If written notice of cancellation is received by February 1, 2006, the deposit will be refunded less 50% of the contracted booth space. No refunds will be allowed for cancellation after February 1, 2006. If paying by wire transfer, please notify Debra Castiglia at (973) 379-3239 or via email at debrac@sa-eventservices.com for details.
 
Mailing Address for payment:
S&A Event Services
c/o OTTAWA Conference
830 Morris Turnpike
Short Hills, NJ  07078
USA
 
APPLICATION PROCESS:
Booths are reserved on a first come, first served basis.  The Ottawa Conference committee reserves the right to deny any organization a space to exhibit. To apply for a booth at the 2006 Ottawa Conference, please download this EXHIBITOR APPLICATION* and forward to: S&A Event Services at the same address above. Any questions can be directed to Debra Castiglia at (973) 379-3239 or via email at debrac@sa-eventservices.com.
* To download this application form, you must have Adobe® Acrobat™ Reader installed.  This is a free piece of software which can be obtained by clicking here.
If you do have this software already installed, then to download the form, simply place the cursor of your mouse over the "EXHIBITOR APPLICATION" above, and then click on the RIGHT Mouse button (Not the left button which is the one most people utilize daily).  You will see a pop-up menu.  Select "Save Target As" as the menu choice, and then when prompted, save the file to your desktop.
 
You can also simply click on that link as you would any other link, which will open the form in a separate window.  You can then save the form to your desktop from within that application.
In February, you will receive the Exhibitor Service kit from our exhibit services contractor.  It will have the information you will need to select the items you will need for the confines of your booth.
Furniture
Custom Carpet; if you don’t like the ballroom carpet
Electrical services
Computer equipment
Pop Up displays
Drayage services
Plus many other items 
Should you require specialty services, there will be a direct line for you to call with the exhibit services contractor to help you coordinate those services.